Mail Capturing and Electronic Distribution
HYPERSUITE IP/2: Capturing and Electronic Distribution of your Mail
Internal mail delivery - a common topic, a common problem: distribution lists, multiple copies, circulate through the whole company, multiple filing, loss of documents, etc. These are only a few of the daily problems caused by manual mail distribution. Not only do the big firms suffer from these difficulties, but SMEs are also particularly vulnerable as their work processes are often not very clearly defined.
In principle, there is no reason why your mail should not be distributed electronically. If your company already uses MS Outlook or Lotus Notes, all you need for electronic mail delivery is a scanner and IMTF's HYPERSUITE IP/2. Furthermore, there is no need to train your staff for a new application, since they are already accustomed to using the existing standard software.
HYPERSUITE IP/2 incorporates the following components:
Scanning tool: the scan tool consists of a scan-client and a scanner with the appropriate capture software, which allows for the scanning and identification of documents.
Addressing and distribution tool: the addressing and distribution tool manages the automatic distribution (routing) and indexation, depending on the document type.
Administrator-tool: the administrator tool enables you to create and design templates for indexing masks for the respective document types.
The workflow functionality as well as the user and group management are part of MS Outlook or Lotus Notes, and therefore do not need to be managed redundantly.
IMTF’s HYPERSUITE IP/2 solution offers you a cost advantage as well as rapid availability of information.